Which email service is right for your company?
Email Hosting vs Google Workspace
Classic email hosting or Google Workspace? Compare them on price, storage, features, privacy and local support. Find out which service is optimal for your company.
Email hosting or Google Workspace — what to choose?
For most companies, email hosting is better because it is significantly cheaper and provides full data privacy. BeoHosting email hosting keeps mail on servers in the EU, without scanning for ads, with local support. Google Workspace (from about $6.50/user) is chosen only if you really need Google Docs, Drive and Meet.
- Bottom line: email hosting is better for price and privacy; Workspace only if you need the Google ecosystem (Docs, Drive, Meet).
- Price: for a company of 10 employees email hosting is about 4x cheaper.
- Privacy: EU-based servers and GDPR compliance vs content analysis on Google servers.
Email Hosting vs Google Workspace - which is better for your company?
Professional email on your own domain (name@yourcompany.com) is essential for any serious company. The two most popular ways to get it are classic email hosting and Google Workspace (formerly G Suite).
Email hosting at BeoHosting provides email accounts with full control over your data, privacy and configuration - at a significantly lower price. It uses standard protocols (IMAP/POP3/SMTP) and works with every email client.
Google Workspace offers the Gmail interface plus Google's ecosystem of tools (Docs, Sheets, Drive, Meet). It is more expensive but brings advanced collaboration features. For companies for which privacy and price are the priority, email hosting is the better choice.
Comparison table: Email Hosting vs Google Workspace
A direct comparison of 14 key criteria for email services.
* Prices are indicative and may vary. The Google Workspace price depends on the US dollar exchange rate.
Price: email hosting is 4x cheaper
For a small company with 10 employees, the price difference is dramatic. BeoHosting email hosting costs around $18.42 per month for 10 accounts with 10 GB each. Google Workspace Business Starter costs around $78 per month for 10 users.
On an annual basis, that is a difference of around $715 - money you can invest in marketing, site development or other business needs. If you do not need Google Docs and Google Meet, email hosting is the more cost-effective choice.
An extra benefit: BeoHosting email hosting is included in most hosting plans, which means that if you already host with us, email accounts come at no extra charge.
Email Hosting - Advantages
- 4x lower price than Google Workspace
- Full privacy - servers in the EU
- No scanning of emails for ads
- Full control over backups
- cPanel access for management
- Local technical support
- GDPR compliance out of the box
- Included in hosting plans
Google Workspace - Advantages
- Gmail interface - the best webmail in the world
- Google Docs, Sheets, Slides included
- Google Meet video conferencing
- Google Drive cloud storage
- Superior anti-spam AI protection
- Advanced collaboration tools
When to use which service?
Email hosting is the better choice for: small and medium companies that only need email, companies that want a lower price, organizations that require data privacy, companies that already have Office 365 or local Office programs, and anyone who wants control over their data.
Google Workspace is the better choice for: companies that need collaboration tools (real-time teamwork on documents), startups and tech companies, remote teams that use video calls, and organizations that already use the Google ecosystem.
An important detail: you can start with BeoHosting email hosting and later move to Google Workspace if you need it. MX records change in 15 minutes with no loss of emails.
Conclusion: email hosting for price and privacy
For most companies, classic email hosting is the better choice. It costs 4x less than Google Workspace, provides full data privacy and local technical support. If you do not need Google's collaboration tools, there is no reason to pay more.
BeoHosting email hosting comes with a professional webmail interface, anti-spam protection, SSL encryption and support for all email clients (Outlook, Thunderbird, Apple Mail, mobile devices). For more information, see our email hosting plans.
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