7 min
Gmail vs Business Email
Comparison for companies — price, privacy, control.
Choosing between a free @gmail.com address and a professional email on your own domain (@yourcompany.com) is one of the most consequential decisions a small business makes. This guide compares Gmail/Google Workspace against a self-hosted business email setup across price, storage, privacy, branding, and control.
Gmail vs Business Email
Compare pricing per user
Gmail/Google Workspace: €7.99/user/month Business Starter, €15.99/user Standard, €23.99/user Plus. BeoHosting email hosting: unlimited mailboxes from €4.31/month — for a 5-person team, ~10x cheaper.
Compare storage and limits
Google Workspace: 30 GB / 2 TB / 5 TB per user depending on plan. BeoHosting: 5-50 GB per mailbox on shared hosting, expandable. For low-volume mailboxes, BeoHosting is more economical; for heavy Drive/Docs usage, Workspace.
Evaluate privacy and data location
Google scans emails for product improvements and ads (Gmail free); Workspace has stricter controls but data resides in Google data centers globally. BeoHosting stores emails on its own servers, without scanning content, in line with EU GDPR data protection law.
Check branding and deliverability
Both options use your own domain (you@yourcompany.com). Setup requires MX records pointing to either Google or BeoHosting mail servers. Both support SPF, DKIM, DMARC for deliverability.
Test integration with your tools
Workspace integrates with Drive, Docs, Sheets, Meet, Calendar — useful for collaborative teams. BeoHosting email works with any IMAP/POP3 client (Outlook, Apple Mail, Thunderbird, mobile) and supports calendar/contacts via CalDAV/CardDAV.
Make the decision
Pick Workspace if you need Google ecosystem (Drive, collaborative Docs, Meet) and the per-user price is acceptable. Pick BeoHosting email hosting if you want lower cost, unlimited mailboxes, English-language support, EUR billing and EU data residency.
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(+381) 60 3535 720Is Gmail better than business email hosting?
It depends on your needs. Gmail (Google Workspace) is better if you need advanced features like Google Drive, Docs, Sheets and Meet video calls, and if the higher per-user cost is not an issue. Business email hosting is better if you want a lower cost for many accounts, full control over data, privacy and English-language support.
How much does Google Workspace cost?
Google Workspace Business Starter costs €7.99 per user per month. For a 5-person company, that is about €39.96 per month or €479.49 per year. Business Standard costs €15.99/user/month, Business Plus €23.99/user/month. By comparison, BeoHosting email hosting with unlimited accounts starts at €23.50 per year.
Can I use my domain with Gmail?
Yes, Google Workspace lets you use your domain (e.g. name@yourcompany.com) instead of the @gmail.com address. You need to buy a Google Workspace plan, verify domain ownership and set up MX DNS records to route email to Google servers.
What is better for a small company — Gmail or email hosting?
For most small companies, classic email hosting is the better choice: significantly lower cost (especially with more employees), English-language support, EUR billing, data privacy and unlimited mailboxes within the package. Gmail is better only if you need the Google ecosystem (Drive, Docs, Sheets) for team collaboration.
Can I migrate from Gmail to business email hosting?
Yes, migration from Google Workspace to classic email hosting is straightforward. You need to export email messages (IMAP sync or Google Takeout), create new accounts on the business email hosting, import messages and update the MX records on the domain. BeoHosting offers free migration help from any provider.
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